Congratulations and welcome to your new position as a MyLeague Tournament Director.
Being a Tournament Director requires that you familiarize yourself with the automated tournament system that has been provided by MyLeague.com. Although it was created to make things as easy as possible for you it still requires some familiarization and can be a bit overwhelming at first glance. Hopefully the information in this Guide will help make the transition from newbie to veteran a painless one for you. There are many experienced TD’s and Head TD’s available to help you through the learning process via the MyLeague TD Forum, so please take advantage of them and the knowledge they have to offer you!
The Head Admin of your League is the person in charge of your League’s tournament program. Please contact them with any questions or concerns regarding tourney policy, or any TD issues that might arise.
To enter the Tournament Administration Center you will need to input your TD Name and TD password. Once you have entered this information into the appropriate fields your Ladder’s path will be available for selection. Following is a brief overview of the menu.
This will take you to your personalized Tournament Login Center. This shows all of the tournaments you have created, organized by date. When you are ready to administer your tournament, click the applicable tourney number. We’ll cover the specifics of this in a later section.
This tool will show you the current E-mail address we have on file for you. If you need to update your address, simply enter a new one and press the button to save it. You MUST keep your TD E-mail address current at all times.
NOTE: Changing your player E-mail address does not affect your TD E-mail address; make sure you change it in both places.
If you have changed your player name via the User Editor you can use this tool to automatically change your TD name to match. It is generally recommended that you use the same name on both your TD and player accounts, but it is not required.
This utility will allow you to change your TD password. Initially, your TD password will match your Ladder password. Please use only letters and numbers in your passwords. NOTE: This tool does not affect your player password, and changing your player password will not affect your TD password.
This is the tool that you use to create tournaments. It will be covered in detail in a later section.
You can use this tool to send an E-mail to the Head TD team for your Ladder. Simply enter the subject, type your message, and click on the “E-mail Head TD’s” link at the bottom of the page. (Please do not use HTML). You will then be taken to a confirmation page displaying a copy of the mail and a list of the people to whom it was sent.
Click here to visit the MyLeague Tournament Director Forum. This is a forum available only to MyLeague TDs, HTDs, and staff. This is an excellent place to share ideas and get help from other MyLeague Tournament Directors.
This tool directs you to the Tournament Removal Center, which allows you to remove any tournaments you currently have scheduled. On the left is a list of all of your tournaments organized by date. On the right, select the tournament from the drop-down list and, in the text box, provide the reason you are canceling your tournament. Whatever you type in the box will be E-mailed to all registered participants. If you don’t enter a reason an E-mail with a generic message that the tourney has been cancelled will still be sent. Click on the “remove tournament” button to finalize the process.
NOTE: Never remove a tournament that has already been completed. Completed tournaments will be automatically purged by the system, periodically.
You can access the tournament calendar for your Ladder here. This is helpful when scheduling new tournaments because it allows you to see the other types of tournaments and entry fees scheduled for any given day. There are several view options available – experiment with different combinations to see what’s possible.
As a general rule, your first point of contact for questions regarding tournaments should be either your Head TDs or Head Admin. If, however, you need more extensive help or help with something that they cannot fix you may use this link to submit your mail to the MyLeague support team. You have two choices for support: Other/General or Incorrect Tourney Report. If you choose Incorrect Tourney Report you will be given a form to complete with the corrected information so that we may make the necessary changes.
This is the link to download the latest edition of the MyLeague TD Guide.
There are multiple tournament formats to choose from, the most basic being the Single-Elimination Tournament. When you first become a TD this is the only format that will be available to you; the others you will learn after you’ve gained some experience.
Note: Double-Elimination and Swiss System Tournaments are covered in supplements at the end of this manual in order to keep things as easy to understand as possible.
To begin creating a tournament, click on the link in your TD Administration Center that says “Create Tournament”.
You will now be given a choice between three different brackets:
· Bracket Style (Single-Elim)
· Bracket Style (Double-Elim)
· Swiss System
Choose “Bracket Style (Single-Elim)” and click Submit.
At this point a calendar of the current month should be displayed. Each of the yellow numbers represents the number of tournaments scheduled for that day on your League. To select a day, click the yellow number within the day you would like to host. To view future months, scroll to the bottom and select the month and year you would like to view.
The next page is a list of times for that day. Next to the times that are already scheduled, you will see the TD that is hosting in that timeslot, the number of rounds, the number of players per match, the entry fee, whether or not the tournament is for LadderStats, and the location where it is being held. Click on the time you would like to host your tournament.
Now you will set the final parameters of your tournament. For Single Elimination, they are as follows:
This is where the title of your tournament goes.
Example: “Thursday Night Singles” or “Nike1’s Weekly Swiss”
This is the lobby or room where you plan on hosting the tournament.
This is simply a display, or cosmetic choice. You can use one of the preset style sheets we have available to customize the look and feel of your tourney page if you so desire. Simply select the name of the style you prefer from the drop-down menu.
This denotes the number of rounds that will be in the tournament. You can set from 2 rounds (4 players) up to 8 rounds (256 players). If you end up having fewer players than what is needed for the number of rounds, the brackets will automatically shrink to fit the number of players that you have. However, the rounds will not expand if you have more players than you need for the number of rounds – extra players will be dropped when you close check-in. As a result, it is generally better to estimate high rather than low on this one.
Enter an estimate of how long an average match will take. This information will be used to create the timetable that will be shown on your tournament page.
This is where you will specify the number of players required to make up a team. If you set it as 1, one player will make up the team. If you set it as 2 or more, that many players will be needed to complete a team.
This is where you will specify the number of teams that will be competing against each other in each match.
Random Team Partner tournaments are tournaments in which players do not get to choose their playing partners. This option is only available in tournaments with two or more players per team. All players register individually, and then teams are randomly assigned when check-in is closed.
If you leave this at none, all players in your League can register for your tournament. By selecting Gold and Platinum, or Platinum only, you can limit registration to those that have the specified premium membership.
Check this box if your tournament will take more than one day to complete.
After completing 20 tournaments you will be allowed to run invitation only tournaments. These are typically used for special events such as a “Tournament of Champions”, or other ‘finals’ type events.
Players are not able to register themselves for an Invitation Only tournament. In order to add players to your tournament, you must register them using the standard tournament registration page, but using your TD password. After you register a player they will receive an invitation via E-mail with the details of the tournament. Each player will be required to check-in for the tournament on their own, using their own password. Once you open check-in the system will not allow you to register any new players into the tournament. Ladder Stats are not available for invitation-only tournaments.
When this box is checked all results of the tournament are reported to the League with a designation that the matches resulted from a tournament. If this box is not checked adjustments will be made to the participant’s tournament stats only and no regular League matches will be reported.
If you have a default rules page saved you can have it automatically inserted into your tourney rules page by checking this box.
If you check this box there will be a link posted on your tournament page for a dedicated java IRC chat room. This can be a handy tool if you are having problems with the lobby or room where you host, or if there is no lobby or room.
There are three available choices:
This means that no LadderBux will be charged for an entry fee, and no bux will be awarded as prizes to the players.
No LadderBux will be charged for an entry fee, however for every player registered; the system will put one bux into the total pot. (This option becomes available after you have hosted 5 tournaments.)
A LadderBux entry fee will be charged for each player that registers. You can choose the amount of that entry fee by selecting from available options in the drop-down box. (This choice becomes available after you have hosted 10 tournaments.)
After completing all of the above double-check that you entered your settings correctly, then click the “Create Tournament” button. After the system processes the information you input you should be taken to a screen that will say ‘Tournament Created’, and voila, you have created a tourney. But you aren’t done yet - there are some additional options or settings you may wish to use!
Click the “Return to Administer Tourney #” link so that you can now set your rules. Once you are back on the Tourney Administration page, look for the following link:
Click this link and the page will show text boxes for individual rounds of the tournament as well as a large Custom Rules area. Customize these fields as desired. Keep in mind that the players must check a box that says they’ve read the rules so it is a good idea to give them something to read!
HTML can be used when customizing your rules.
Each League has policies in place regarding the tournament rules; consult with your Head Administrator to find out the specific guidelines for your League.
You may save your rules as your “Default” tournament rules. If you choose this option, they will be used whenever you tell the system to use your default rules so you probably want to make sure they are semi-generic.
Once you have entered your rules, click the Submit button. You will receive a message that they’ve been updated successfully, and then be faced with several links to choose from. If you’re ready to move on to Customizing your Tourney Layout, click “Return to Administer #”. If you prefer not to do any customization at this time, click “Return to the TD Menu”.
At this point you have should have created a fully functional tournament, and be ready to begin advertising and preparing to administer that event!
This is the page that will allow you to customize your tournament with special colors, fonts, backgrounds, graphics, etc. You can do things as simple as just changing the text colors and backgrounds, or as complex as inserting special HTML to create mouse-trails and other fun effects. Check the TD Help Center for more specific information and links to helpful tools. You might also speak with other TDs for advice or tips on how to create some great pages!
This link will take you to your TD Login Center. All of the tournaments you have created will be listed, organized by date. Select the tourney number you are preparing to host. This will take you to the Tourney Administration page, from which you will administer or host your tournament.
On the left hand side is Links/Info and on the right hand side is Actions. Following is a brief overview of what is contained on this page.
These are some links that you might find helpful while administering your tourney.
This opens a new browser window and takes you to the Main Page for your tournament.
This will return you to your main TD Administration page.
Player Boot Timer
This is a handy tool that can be used to help you track “mia” or “boot” times for players in your tournaments.
Here you will find all of the information pertaining to your tournament. Check it over carefully prior to opening check-in to be sure that you have chosen the correct tournament from the list, and that the settings are what you want them to be.
The first thing listed is a big blue box that indicates what action needs to be taken for your tourney to progress to the next stage in the process. When you initially login, it should be sitting at “Open Check-In”. As your tournament progresses, this will automatically change. There are some other useful links available in this section as well, as follows.
This utility gives you the ability to remove a team or player from your tournament. Occasionally you will get requests to remove someone in cases where they checked-in for the tourney but then have to leave for some reason. Just choose the appropriate player/team from the drop-down list, and proceed. There is no undo button after you have removed a team, but they may re-register at any time until check-in closes if they change their mind and wish to participate.
This tool will allow you to edit the details of your tournament (Date, Location, Number and Times of Rounds, TD Bux Donations, and Rules). Follow the instructions carefully.
NOTE: If you add additional rounds to your tournament, you must also add the time(s) for those rounds.
After you have completed your 5th tournament, you have the option of donating up to 10,000 of your own LadderBux to your tourney “pot”. These Bux are taken directly from your player account, and are awarded to the first place winner when you “Award the LadderBux” at the close of the tournament. If there are two or more members per team, the bux will be split between the members of the winning team. In order for this option to work, you must have previously set the option to either “award LadderBux with no entry fee”, or to “award LadderBux with an entry fee”. If you have specified that there will be no prizes the donation will be cancelled out. The number of donations available to you is based on your premium membership level as a player:
Free members can make 3 donations per month.
Gold members can make 4 donations per month!
Platinum members can make 7 donations per month!!
Diamond members can make 10 donations per month!!!
After you have edited the information, check the INFO section on the left to be sure that things have updated properly.
By default, the system will seed the players in your tourney based on their player Skill Rating. You have the option to change how they are seeded based on Rank, Registration Order, or Random seeding. Make your choice and then click the “Change Seeding” button. This information will be listed on the main page of your tournament.
Please see the section under “Create Tournament” for more information regarding this tool.
This handy little tool allows you to post a notice on your tournament’s main page. The message will also be E-mailed to everyone who has registered for the tourney. Simply click the link, type your message and press the “Post Message” button. Your message will be time/date stamped on the tournament page. This tool can be very useful should you suddenly have to change the location of your tournament, or if the gaming site should go down while the tourney is in progress, or for any number of other reasons.
Clicking this link will take you to the Tournament Removal center. If you need to remove one of your tourneys for any reason you will do so here. Make sure the correct tourney number is selected from the drop-down list before proceeding. Once you have verified that it is correct, simply enter the reason you are canceling the tournament, and click the “Remove Tournament” button to complete the process. The reason you entered will be E-mailed to all registered participants, and a copy will also be sent to your HTDs. If you do not type anything into the box, the default, generic cancellation notice will be sent.
Once you are ready to begin administering your tournament you will click on the “Open Check-In” link in the blue “Next Step Action!” box. Doing so will open Check-In for your tournament, so players will be able to indicate they are present and ready to play.
NOTE: Once Check-In is open any new players that register for your tournament will be automatically checked-in. Because of this, check-in should not be opened any earlier than the posted time.
If someone does not wish to be checked-in yet, but still wants to remain “registered” for the tourney you can take care of that for them here. Simply choose their name from the drop-down box, which lists all players that have already “checked-in” for your tournament, and press the button.
After you open check-in the link in the blue “Next Step Action!” box will change to read “Close Check-In”. When you are ready to close out the check-in process, and post the pairings for your tournament, simply click on this link. If you wish to allow all players that have registered to participate in your tourney be sure that the “Max Players” is equal to or greater than the number of players checked-in before clicking the link.
NOTE: When you close check-in, if any participants are dropped, the confirmation page will tell you who was dropped and why. Take a minute to review this page prior to returning to your administration page to avoid missing any important information.
Tourney in Progress
While your tournament is actually being played, “Tourney in Progress” will be listed in the blue “Next Step Action!” box. You will also have the option to “Adjust Round Results”, with any Rounds in progress listed as links. These links are where you can make adjustments if any matches are reported incorrectly. You can also use these links to report the match results yourself, but we recommend that you have your players report their own results whenever possible to avoid errors.
Round 1 – Click on the round for which you want to report/adjust a match. The names shown in red are the players who have currently been reported as the winner, and will advance to the next round. The names shown in yellow are those who have currently been reported as the loser of the match. If both names are Yellow, the match has not yet been reported. If match results need to be changed click the yellow link. After you have completed your changes you should return to “Adjust Round 1 Results” to double-check that everything is now listed correctly. Once all matches have been reported correctly for this round click “Return to Administer” to get back to the main administration page.
Note: Each new round will appear as soon as there are matches scheduled for that round. So for instance, if several players have a “bye” in the first round, Round 2 will be available immediately.
Update TD Stats File
As soon as all of the scheduled matches for your tournament have been reported, the blue “Next Step Action!” box will change to read “Update TD Stats File”. This is the first of the TD closing tasks. Before you begin completing these tasks it is very important that you scroll down the page and view the final “Standings” of your tournament to make sure that they are listed correctly. Once you begin the process of closing these results can no longer be adjusted.
Once you have verified that the standings are correct, click on the “update TD Stats File”. Although you won’t see anything happen on your end, clicking that link will update your personal TD stats by changing the number of tourneys you have run, as well as changing the current status of this particular tournament. After you have completed this and all final closing steps click to “Return to Administer Tourney” to proceed.
Update Player Tournament Records
This will show the final win/loss record for each participant as it pertains to this specific tournament. “Byes” do count as a win on tournaments statistics. This is an excellent opportunity to once again double-check that the correct winner was reported. If for some reason it is not listed correctly, stop and notify your HTDs and/or Head Admin that there is a correction to be made. DO NOT attempt to go back and change it yourself, as you will corrupt your tournament.
Process Entry Fees
After clicking on this link you will see a list detailing the entry fee being deducted from each player. If you are running a free tournament, you will only see the statements “Subtracting entry fee from players…” and “Initializing log file…” before the display notifies you that “Entry Fees Have Been Processed”.
After you click this link you will be taken to a page that lists how many LadderBux each player received. You will also be shown the total number of tournaments you have completed to date, as well as how many LadderBux you are receiving for hosting this tournament. (You do not receive LadderBux for hosting until your 6th tournament.)
Note: If you feel that you did not receive the LadderBux award please double check that they are not listed in your Tournament LadderBux Log. If you do not find them in the log notify your HTDs, and they will have it corrected for you.
Report Matches to Ladder
This utility will confirm each report as it is sent through to the Ladder’s daily results. You will receive a confirmation that “Matches Have Been Reported to Ladder” when the process is complete. If any error messages appear, stop and notify your HTDs.
Close Out Tournament
There are many different ways you can go about advertising your tournament. Be creative, and use your imagination! Be careful to time your announcements in chat; don’t just flood the lobby with the same message over and over or you will most likely have a negative result rather than the positive one you are looking for, since people generally hate SPAM.
Note: Make sure any advertising that you do is within the Terms of the site at which you are hosting; we cannot help you if a gaming site bans you for failure to comply with their Terms and Conditions of Use.
If for some reason you wish to advertise in a room that is not your League’s regular room please make sure first that there is no League ‘residing’ in that other room. If there is a League there, please speak to the Admins of that League prior to running any ads in their room.
Under no circumstances may a MyLeague advertise in an officially designated Case’s Ladder Room. If you are not sure which rooms this rule applies to for your game—find out!
Once you have completed your 5th tournament you are eligible to receive LadderBux for hosting. TD’s receive 1 Bux per player that participates in a Single-Elimination style tournament and 2 Bux per player in a Double-Elimination or Swiss Style tournament. The perks of Gold, Platinum and Diamond membership do apply here, so a TD who is also a Gold member will receive 2X the Bux for hosting, a Platinum member TD will receive 4X the Bux, and a Diamond member TD will be awarded with 6X the LadderBux for hosting!
There are thousands of MyLeagues in our system, and we ask that you behave professionally at all times when you find yourself interacting with any other League. The players in your League will look to you as a role model. If you always maintain your cool and don’t let yourself get pulled into mud-slinging arguments, you will earn your players’ respect as a result.
No, while hosting your tournament and taking care of your players you will be too busy to play in the tournament. As a result, the system does not allow a TD to participate in their own tourney.
This is discouraged, but it is up to your League's Admin and Head TD team to ultimately decide whether or not it will be allowed.
No, each player must register and check-in for the tournament on their own.
No, once the tournament has been created if you wish to change fees or winnings, you must remove current the tournament and create a new tournament.
No, once the tournament has been created if you wish to change to LadderStats or vice versa, you must remove the tournament and create a new one with the updated settings.
Yes, you may change the tourney rules at any given time up until you open your check-in process. Once you open the check-in process the system will not allow you to change the rules.
Yes, you may expand your tournament up until the time you close the check-in process.
Yes, you can print them out. We suggest that you print out the brackets immediately after creation. That way the players will have an opportunity to find their own way to their round 1 opponent while you print. It only takes a minute or so and can make your life so much easier if you have problems later getting to the site. You can just fill in the blanks and finish actually processing the tournament later!
In a tournament with more then one player per team it is also helpful to print off Check-In. That way you have the player’s names and team names at your fingertips.
You can use HTML to customize the look and feel of your tourney page. For detailed help and instructions, please use the HTML Tools & Tips link.
Please be sure to read all your mail carefully, as tournament system updates are frequently sent to all TDs informing you of the changes. The subject of these E-mails will usually contain something to the effect of "Tournament System Change" so that you know it pertains to tournament system.
You should check the Tourney System Announcements found in your TD Admin Center each time you login. Just click the link to read the latest information or news.
It is important to remain active as a player on your Ladder. If you withdraw your player account from the Ladder, or are purged for inactivity, you will also be removing your TD account. There is no going back if you do this, and no getting your stats restored if you change your mind and want to return to your TD position at a later date!
In closing we would just like to express again how grateful we are for all of the time and energy you dedicate to helping improve the MyLeague experience for your fellow League members.
After you have completed a minimum of 20 single-elimination style tournaments, the system will allow you to create double-elimination tournaments. Much of it is the same, but there are a few key differences that we’ll outline here.
All of the initial creating steps for Double-Elimination are identical to Single-Elimination except for the actual bracket type. Once you choose Bracket Style (Double-Elim), the only limitation imposed is that the number of “teams per match” is limited to 2 Teams.
The biggest difference between Single-Elimination and Double-Elimination tournaments is in how they are reported/adjusted. You will find two links in regards to matches when administering a Double-Elimination tourney.
In addition to the links below, instead of the standings page being on the TD Administration page as the default view, there is a link to open the Standings Page in a new window. You will probably have several windows open when you administer a double-elimination tournament as different information you will need to access is found on different pages.
When you click on this link you will only see matches that are currently in progress. It doesn’t matter if the matches are in the upper bracket or lower bracket of the standings. As soon as the brackets show that 2 teams should currently be competing, the match will be listed here until the outcome has been reported. In order to report a match on behalf of the losing player, simply click the radio button next to the winner’s name, and then click the Report Loss button. Once you have successfully reported the match you can follow the “Return to Administration” link.
If you need to fix a match that was previously reported incorrectly, you’ll need to use this link. When you click on Adjust Match, you’ll be taken to a modified standings page. A name with a radio button (circle) in front of it indicates that currently that person is listed as the loser of the match. If you need to change those results, first click the radio button, then scroll down and click on Adjust Match.
In a double-elimination tournament, the final match(s) can get a bit tricky. The most important thing to remember is that in order to be eliminated from the tournament, the player must lose 2 times! So if the top bracket player is playing the finals, and the player in the bottom bracket wins the game, then they have to play one more game as each will now have only 1 loss, which means that neither has yet been eliminated!
When you are comfortable with the basic Single-Elimination format and have met the requirements set forth on your Ladder, you may request training on Swiss tourneys. A Head TD on your League must “approve” you for Swiss System tourneys before the system will allow you to create one.
In this type of tournament, every player plays in every round regardless of his or her match results. (A player may withdraw from the tournament after any round if they no longer wish to compete.) Each win counts as one (1) point, and each loss counts as zero (0) points.
The tournament is finished as soon as there is only one player remaining who is undefeated. The number of rounds is set before the tournament in order to specify a maximum number of players. If the tournament is set for six (6) rounds this does not guarantee that there will be six rounds of play, since players withdrawing from the tournament may shorten the number of rounds required to reach an undefeated player. If for some reason after the given number of rounds has been played and there is still more than one undefeated player, the tournament will be extended in order to determine a winner.
In True Swiss System format, the TD presets the number of rounds before the tournament starts and regardless of the number of registrations, the number of rounds does not change once the tournament begins. (The TD can still manually change the number of rounds prior to the tournament.) After all the rounds are complete, the player with the most points wins. If there is no conclusive point leader there is no winner of the tournament.
If you have a tournament set for 8 rounds of play, and you have one undefeated player left after 5 rounds, in a True Swiss System tourney play continues, giving those who are behind a chance to still win the tournament. However, if the tourney was being held by Regular Swiss System rules it would have been over and a winner declared as soon as there was only the one undefeated player remaining.
This is identical to the Adjust Match found in administration of single-elimination tournaments. The biggest difference is that the rounds will not advance themselves; the TD must do this manually as follows:
After all the matches for a round have been reported, a link to advance to the next round will appear. Before you click to advance, verify the following:
1. All match reports are correct – there is no going back
2. Any player that wants to withdraw has been removed.
After you click the link to advance, on the right of your screen you’ll see a table listing each player/team’s Past Matches. On the left you’ll see the Possible Pairings for the next round. If you don’t see any pairings highlighted with a bright blue background, simply scroll down to the bottom of the page and click ACCEPT CURRENT PAIRINGS. You will then see a confirmation message that the pairings for the next round are up.
However, if any of the pairings are highlighted with a blue background you must swap those players using the following rules:
· NEVER change the top 2 teams (players) - Undefeated players need to play other undefeated players so that the tournament eventually comes to an end.
· Players should be swapped with other players having the same number of points (points are indicated in parenthesis next to each player’s name).
· Players should never play the same person twice (this may be unavoidable in True Swiss depending on the number of rounds, but do your best to avoid it)
· The lowest number of points/lowest skill rating will get the bye. Players should only receive one bye. Therefore, if a player is about to receive his/her second bye, this player should be swapped. The next player in line to receive the bye should be the player with the lowest number of points and the lowest rating (in that order).
· Pairings should NEVER be decided by players asking to play certain other players or by players asking for a “bye”. Manipulating the pairings and not following the above rules is ground for removal of your Swiss System approval.
Whenever a player is forced to play another person who has a different number of points than them, that player is said to have been "floated". For example, assume player A has 1 point and player B has 0 points. If they play each other, then it is said that player A was floated downward and player B was floated upwards. This should be taken into consideration whenever possible. A player floating upwards has had more difficult pairings, and therefore should not be floated upwards again if at all possible. The player being floated downwards is considered to have had an easier pairing and should not be floated downward again if at all possible.
Once you determine who will be swapped, choose each of their names in the pull-down lists and click “swap players”. Review the Possible Pairings again. Repeat this step until you have no BLUE, then scroll to the bottom of the page and click Accept Current Pairings.
The remaining administration steps are identical to administering a Single-Elimination tournament.